In the fourth part of this series, we conclude our discussion of the advantages of the cloud and how it can benefit your business. In last weeks’ article we looked at some benefits including: the cloud’s tight security measures; how disaster recovery is simpler with the cloud and how the constant updating of the cloud means you always have access to the newest, most reliable technology. Today we will discuss our final points, including heightened control, collaboration and competition.
Using the cloud for your business gives you a greater level of document control. In general, the more employees collaborating on documents, the more control there needs to be. Before the cloud, employees would have to send emails with attachments back and forth for one user to work on at a time, making it very easy for things to get lost in translation and for people to get confused about the latest changes. With the cloud, documents are stored centrally, so everyone sees one version, one truth. Any amendments are immediately seen by everyone who has access to said document, so there is no confusion about who has updated what and when. This prevents conflicting file content, formats and titles which can be extremely frustrating for all involved. It is also easier for employees in different time zones to collaborate, which is important in today’s global market. Greater visibility of what’s going on means that collaboration is easier and as a result, employees will be more willing to work as a team.
Following on, the cloud promotes greater collaboration between employees and helps improve team performance. As I mentioned above, because everyone sees one centrally stored document, collaboration on that document is more streamlined, saving both time and effort. Staff can easily share data and collaborate on projects from anywhere in the world. Staff can share real time data and updates with their colleagues. This makes collaboration and teamwork much easier as everyone is on the same page and working on a central document. Employees that work well together means your business will be more productive and thus more profitable.
As the life of physical servers come to an end, most businesses are opting to move to the cloud, and within the next few years, very few will still be relying on physical servers. In order to remain competitive as a business, you need to ensure that the playing field is level, so to speak, and that you have access to the same technology as your competitors. Small businesses now have the same technology as big corporations. Migrating to the cloud gives you access to enterprise-class technology which is constantly being updated. This means more uptime, and therefore higher productivity which allows you to remain competitive.
In the next and final article in this series, we will discuss how to choose the right cloud provider for your business.
If your business is ready to migrate to the cloud, call us on +44 203 034 2244 or +1 323 984 8908. Alternately, you can contact us online. We will be happy to help you overcome your IT challenges. We have engineering bases in the United Kingdom, Europe and Southern California and our group of highly experienced engineers are available 24/7 to assist and ensure your business’ IT infrastructure is running seamlessly.