{"id":4185,"date":"2021-02-04T18:16:00","date_gmt":"2021-02-04T18:16:00","guid":{"rendered":"https:\/\/ngx273.inmotionhosting.com\/~n7432d5\/news\/?p=4185"},"modified":"2021-02-04T15:19:50","modified_gmt":"2021-02-04T15:19:50","slug":"microsoft-365-migration","status":"publish","type":"post","link":"https:\/\/www.cardonet.com\/news\/microsoft-365-migration\/","title":{"rendered":"Microsoft 365 Migration"},"content":{"rendered":"\n

Microsoft 365 (formerly Office 365) is Microsoft\u2019s productivity suite that allows you to use Microsoft apps, create, communicate and collaborate. If your business does not already have a Microsoft 365 subscription, you may very well be considering migration, as it has many advantages.\u00a0<\/strong><\/p>\n\n\n\n

Microsoft 365 is a cloud-based service providing you with all the familiar Office apps, including Teams, Word, PowerPoint and Excel. Because it is cloud-based, it allows your files, emails and apps to be synced across multiple devices. It provides you with the tools to increase productivity and enables you to stay connected. These days in particular, when so many of us are working remotely, using cloud-based tools is critical for business continuity as it future-proofs your business and keeps your team productive.<\/p>\n\n\n\n

Migrating to Microsoft 365 will allow your business to thrive as a Modern Workplace, with cloud-based communication and collaboration at its core. In order to make sure that your server migration is as smooth and pain-free as possible, there are a few things you can do in preparation:<\/p>\n\n\n\n

De-clutter Your Data<\/h3>\n\n\n\n

Taking the time to de-clutter your files is a great way to prepare for migration. If you have files that have been taking up storage space for years, without being modified or opened, delete them. If you haven\u2019t needed to refer to them for the past three years, it\u2019s unlikely you\u2019ll ever look at them again and there\u2019s no reason to keep them \u2018just in case\u2019. If you have any data that you are required to keep for a certain period for compliance reasons, keep it in a separately marked folder. Getting rid of the data you don\u2019t need helps you understand the value of the data you do have. It will make migration a lot smoother as you are only bringing what you need to the cloud. You should not be moving superfluous data from one place to another, it must have a purpose in order to be moved.<\/p>\n\n\n\n

Organise Your Data<\/h3>\n\n\n\n

Once you have deleted any extraneous data, you can set about organising what is left. You should have four categories of files which will be stored in different parts of the cloud when you migrate:<\/p>\n\n\n\n

Personal Files<\/h4>\n\n\n\n

Personal files are those which one person alone has been working on and requires access to. These can be stored in OneDrive.<\/p>\n\n\n\n

Team’s Files<\/h4>\n\n\n\n

Team\u2019s files are those which have been worked and collaborated on by a team. They will need to be accessed by the team and can therefore be stored within Teams.<\/p>\n\n\n\n

Everyone’s Files<\/h4>\n\n\n\n

Everyone\u2019s files are those which require public access, or which are frequently shared. These can be stored in SharePoint. Any confidential or sensitive information should not be stored here.<\/p>\n\n\n\n

Inactive Files<\/h4>\n\n\n\n

Data which is not currently in use but must be kept can be archived. It is important to remember that you should never sync archives to file explorer, especially if you decide to store this data in SharePoint.<\/p>\n\n\n\n

Rule of 3<\/h3>\n\n\n\n

The rule of three is a best practice to help keep data organised and accessible. In short, do not nest folders more than three layers deep. Doing this means you waste more time clicking through folders to find the file you want and actually ends up being messy and confusing.<\/p>\n\n\n\n

Know Your Needs<\/h3>\n\n\n\n

Before you migrate, it is a good idea to sit down and discuss your needs and expectations of Microsoft 365 as this will help you with organisation down the line. Some key points you should consider include:<\/p>\n\n\n\n